BCHI Governance Draft Change Log

Version 11 | Last Updated October 7, 2026

This log records changes made to the BCHI governance drafts beginning September 10, 2026. Earlier drafting changes are not included unless they are added later by a separate review.

Change Entries

Entry	Date	Book and Provision	Change Made	Reason
001	September 10, 2026	Book 4, Procedure GOV-05, Section 3 Reporting	Added five reporting duties requiring the National Directors to explain BCHA benefits; identify BCHA services and resources; explain the use of national dues based on BCHA information; describe actions taken on Idaho’s behalf; and identify chapter actions arising from national decisions, requirements, or opportunities.	Make national reports show the practical value, cost, representation, and follow-up responsibilities associated with BCHA affiliation.
002	September 11, 2026	Book 4, Section 5.7 Reporting to BCHI; Book 5, CH-01 Chapter Annual Report	Required each chapter to present an annual project report at the Convention through its President or designated presenter. The presentation and CH-01 must identify projects accomplished, chapter project costs and separately stated known donated or in-kind value, and future project plans.	Give delegates a consistent statewide account of chapter accomplishments, financial commitment, public benefit, and planned work.
003	September 11, 2026	Book 1, Article I, Section 4 Fiscal Year	Corrected the cross-reference from Policy 604 to Book 3, Policy 353.3.	Direct readers to the proper Book 3 fiscal-year policy provision.
004	September 15, 2026	How-To Procedures Handbook, Procedure 29 (HOW-029) — Preparing and Adopting the Annual Budget	Expanded Procedure 29 to require a practical fund and account structure. Added General/Operating, Restricted/Protected, and Special-Purpose/Event classifications (including activities such as Rendezvous); required revenue and expenses to be assigned to the proper fund or purpose; required separate presentation of restricted and special-purpose activity; added documentation, monitoring, checklist, and transfer-authority requirements; and renumbered the procedure steps from seven to eight.	Make the budget procedure usable by the Treasurer and Board, clearly distinguish money available for general operations from restricted or designated money, improve event/project accountability, and prevent restricted or special-purpose funds from being used or reported as unrestricted operating resources.
005	September 15, 2026	How-To Handbook — numbering and headings	Removed “Procedure” as the reader-facing label for How-To Handbook entries. Renamed the handbook from “Unified How-To Procedures Handbook” to “Unified How-To Handbook”; changed entry headings from “Procedure [number]” to “HOW [number]”; changed “Procedure number” to “HOW number”; and revised generic section labels so the handbook is clearly operational guidance rather than Book 4 procedure authority.	Eliminate confusion between the operational How-To Handbook and the formal procedures contained in Book 4 while retaining permanent HOW identifiers and cross-references.
006	September 15, 2026	Book 4 — FIN-04, Annual Budget Preparation and Adoption	Added FIN-04 as the formal Book 4 procedure for annual budget preparation and adoption. FIN-04 establishes responsibilities, General/Operating, Restricted/Protected, Special-Purpose/Event and reserve classifications, annual preparation steps, review and adoption requirements, monitoring, amendment/transfer controls, records requirements, and a cross-reference to HOW-029 for detailed operational guidance. Added FIN-04 to the Book 4 table of contents.	Place formal budget authority and workflow in Book 4 while leaving detailed instructions in the How-To Handbook; clearly separate unrestricted operating resources from restricted, protected, reserve, and event/project funds.
007	September 15, 2026	Book 4 — Table of Contents	Reorganized the Book 4 table of contents into six functional groups for easier navigation: Governance and Document Control; Board, Officers, Meetings, and Administration; Records and Communications; Finance, Budgets, Grants, and Fundraising; Membership, Chapters, Volunteers, and Organizational Conduct; and Events, Programs, Projects, and Risk. Existing procedure titles were retained. Added current-draft page numbers with dot leaders and a note that procedure codes and titles remain controlling.	Make Book 4 easier to navigate without renumbering or retitling procedures, and allow officers and volunteers to locate procedures quickly by subject as well as by procedure code.
008	September 15, 2026	Book 4 — FIN-05, Officer and Director Travel Expense Administration	Corrected the duplicate FIN-04 identifier by renumbering Officer and Director Travel Expense Administration from FIN-04 to FIN-05 and updating its internal section numbers. FIN-04 remains Annual Budget Preparation and Adoption.	Preserve the permanent subject-based numbering system and ensure each Book 4 procedure has a unique identifier.
009	September 15, 2026	Unified How-To Handbook — Table of Contents and Subject Index	Reorganized the How-To Handbook table of contents into seven functional subject groups for easier navigation while retaining all existing HOW numbers and titles. Added an alphabetical subject index at the end of the handbook with cross-references to the applicable HOW entries.	Improve navigation by subject or task without changing the permanent HOW numbering system.
010	September 17, 2026	Unified How-To Handbook — HOW-035, Detailed Guide — Publish an Adopted Governance Document Online	Added instructions for publishing adopted governance documents as controlled PDFs on a public page, retaining current and superseded versions, testing links, and maintaining records and backups.	Give members and the public a stable, authoritative way to locate adopted governance documents while protecting document history and preserving the signed official record as the controlling copy.
011	September 22, 2026	Book 1 — Article III, Section 2; Article X, Section 12	Revised merger/dissolution authority so delegate approval does not replace any separate Board or other approval required by Idaho law or the Articles of Incorporation. Added language requiring the Board to approve dissolution and any required plan or resolution before member/delegate approval when applicable law requires that sequence.	Align the Bylaws with Idaho Code § 30-30-1002 and prevent the delegate-reserved-power language from being read to bypass a legally required Board approval.
012	September 22, 2026	Book 2 — RO-105, Resolutions	Removed contradictory language suggesting a resolution itself may amend the Bylaws or Rules of Order. Clarified that a resolution may propose or transmit an amendment, but the governing document changes only through the formal amendment process and required notice and vote under the Bylaws and RO-107 or RO-108.	Prevent an ordinary resolution from being used to circumvent amendment notice, voting thresholds, or delegate authority.
013	September 22, 2026	Book 1 — Article IV, new Section 11, Record Date and Membership/Delegate List	Added a record-date requirement and assigned the Secretary and Credentials Committee responsibility for maintaining the statutory membership/voting list and certified-delegate roster. Added compliance language for inspection, availability, updating, retention, privacy, and the statutory membership-list requirements.	Address Idaho nonprofit record-date and membership-list requirements and reconcile them with BCHI’s delegate-based voting system.
014	September 22, 2026	Book 1 — Article IX, Section 2; Book 2 — RO-110	Expanded the due-process and disciplinary framework. Added who may initiate a matter, investigation and final decision authority, available corrective and disciplinary actions, written notice and opportunity to respond, conflict disclosure and recusal, written decisions, recordkeeping, and an appeal from Board-imposed discipline to the delegates.	Provide clear authority and due process so discipline cannot be imposed through forms or lower-level documents without governing authority, and establish an identifiable appeal path.
015	September 22, 2026	Book 2 — RO-120, Section 1, Suspension	Limited suspension to rules dealing solely with parliamentary procedure. Prohibited suspension of rules protecting law, Articles or Bylaws requirements, notice, quorum, voting/delegate rights, elections/removals, conflicts, due process/appeals, financial or contracting authority, records, document control, emergency limits, merger, dissolution, and other substantive safeguards.	Prevent a two-thirds procedural vote from temporarily defeating substantive governance protections or creating authority that BCHI does not possess.
016	September 22, 2026	Book 1 — Article VII, Section 15, National Director Removal	Corrected removal language for National Directors. Clarified that a National Director elected by delegates is removed by the members through duly certified delegates with required notice and voting procedure, and that a National Director elected by the Board solely to fill a delegate-elected vacancy may not be removed by the Board when Idaho law reserves removal to the members. Clarified that removal from an officer position does not automatically remove a separately held director position.	Align National Director removal with Idaho Code § 30-30-608 and reduce the risk of an invalid Board removal.
017	September 22, 2026	Book 1 — Article X, Section 12, Dissolution Assets	Strengthened the dissolution-assets clause to expressly permit distribution for one or more exempt purposes under IRC § 501(c)(3), or to the federal government or a state or local government for a public purpose, while retaining BCHI’s ability to select qualifying § 501(c)(3) organizations consistent with its purposes.	Track IRS organizational-test guidance on permanent dedication of charitable assets and reduce ambiguity in the dissolution provision.
018	September 22, 2026	Books 1–5 — Title Pages and Draft Version Control	Standardized title-page version and update information. Updated the working draft versions to Book 1 Version 15, Book 2 Version 9, Book 3 Version 10, Book 4 Version 12, and Book 5 Version 10, and added or updated the title-page Last Updated date to September 22, 2026. The Governance Draft Change Log was updated to Version 7.	Make the controlling draft version and last update date immediately visible on each governance document and maintain consistent document control across the full book set.
019	September 30, 2026	Research — Officer Titles	Recorded research comparing President and Vice President with Chair and Vice Chair. The research recommends President, Vice President, Secretary, and Treasurer as BCHI’s principal elected officers; the President may preside as chair of a meeting; and committees use Chair or Chairperson. No officer-title amendment was made by this research entry.	Distinguish continuing organizational offices and succession responsibilities from the meeting-specific function of presiding as chair, while making clear that the Bylaws—not the title—establish authority.
020	September 30, 2026	Book 1 — Article I, Section 2, Incorporation	Replaced the Section 501(c)(3) charitable-and-educational classification with language stating that BCHI operates primarily for the promotion of social welfare within the meaning of Section 501(c)(4) of the Internal Revenue Code.	Make the Bylaws reflect BCHI’s Section 501(c)(4) federal tax classification.
021	September 30, 2026	Book 1 — Article II, Section 5, Family Membership	Removed the contradictory statements that each adult and the family were each one membership unit. Clarified that both adults retain participation and office-eligibility rights while the Family Membership counts as one unit for dues, membership reporting, and delegate allocation.	Establish one consistent membership-unit rule without reducing either adult member’s individual participation or office eligibility.
022	September 30, 2026	Books 1–5 and Unified How-To Handbook — Membership Audit	Searched the controlled Books 1–5 and the Unified How-To Handbook for lifetime membership, life membership, and similar provisions. No lifetime-membership provision was found; therefore, no deletion was required.	Confirm that the governance system does not create or recognize a lifetime-membership class.
023	September 30, 2026	Book 1 — Article IX, Section 8, Political Campaign and Lobbying Limitations	Revised the advocacy, lobbying, voter-education, public-forum, and political-campaign language for a Section 501(c)(4) social-welfare organization. Political campaign activity may occur only as permitted by law and may not be BCHI’s primary activity; lobbying and political expenditures must be authorized, documented, and reported as required.	Replace the former Section 501(c)(3) limitations with controls appropriate to BCHI’s Section 501(c)(4) classification.
024	September 30, 2026	Book 1 — Article X, Section 12, Merger and Dissolution	Replaced the Section 501(c)(3)-specific dissolution-assets clause with a clause dedicating remaining assets to purposes consistent with BCHI’s exempt social-welfare purposes, qualified tax-exempt nonprofit recipients, or government for a public purpose. Verified and retained the requirement that the Board first approve the transaction and required plan or resolution when Idaho law requires Board approval before delegate action.	Align asset disposition with BCHI’s Section 501(c)(4) status and prevent delegate approval from bypassing a legally required Board action.
025	September 30, 2026	Books 1–5 and Unified How-To Handbook — Cross-Document Audit and Version Control	Audited the controlled Books 1–5 and Unified How-To Handbook for Section 501(c)(3), Section 501(c)(4), lifetime-membership, Family Membership, merger, and dissolution references. No additional tax-classification or lifetime-membership amendments were required outside Book 1. Advanced Book 1 to Version 16 and the Change Log to Version 8, each dated September 30, 2026. Books 2–5 and the Handbook remain at their current versions.	Document the scope of the coordinated review, identify which controlled documents changed, and preserve reliable version control.
026	September 23, 2026 Entered October 6, 2026	Book 5 Version 11 — Section 12 and catalog formatting	Recorded the September 23 Book 5 Version 11 formatting and catalog cleanup that was previously missing from the change log.	Complete the audit trail for the controlled Book 5 version.
027	October 6, 2026	Book 1, Article V §7 and Article VIII §1	Corrected the duplicate period in the delegate-apportionment clause and replaced the obsolete Policy 604 fiscal-year citation with Book 3, Policy 353.3. Advanced Book 1 to Version 17.	Remove two verified drafting and cross-reference defects without changing substantive authority.
028	October 6, 2026	Book 2, introduction and RO-106	Replaced remaining ‘Rules & Operations’ and ‘Robert’s Rules & Operations Newly Revised’ wording with ‘Rules of Order’ and ‘Robert’s Rules of Order Newly Revised.’ Advanced Book 2 to Version 10.	Use the approved title and the correct name of the parliamentary authority consistently.
029	October 6, 2026	Book 3, Policies 256, 803, and 901	Corrected legacy subsection number 612 8 to 256.8; replaced Procedure 21 citations with Procedure VOL-01; moved proposed Policy 901 before the End of Book marker; added Policy 901 to the contents; and advanced Book 3 to Version 11.	Restore permanent numbering, valid cross-references, and proper placement within the controlled book.
030	October 6, 2026	Book 4, VOL-01 and EVT-VEN-01	Removed the legacy Procedure 21 label from VOL-01; moved proposed EVT-VEN-01 before the End of Procedures marker; corrected Rules of Order terminology; and advanced Book 4 to Version 13.	Keep permanent subject codes controlling and ensure proposed procedure text is located inside the controlled book.
031	October 6, 2026	Book 5, CH-10 and VOL-01 through VOL-04	Replaced all ‘VOL-01 (Procedure 21)’ references with ‘VOL-01 — Chapter Reporting of Volunteer Service,’ corrected Rules of Order terminology, and advanced Book 5 to Version 12.	Make the forms catalog agree with Book 4 permanent procedure identifiers.
032	October 6, 2026	Unified How-To Handbook	Advanced the handbook to Version 3.4; extended the identifier statement through HOW-039; replaced legacy numeric Procedure references with permanent HOW identifiers; recorded the Book 1 quorum rule; and relabeled unresolved committee questions as excluded from operative guidance.	Distinguish nonbinding drafting questions from operational guidance and align handbook references with current governance text.
033	October 6, 2026	Master Cross-Reference	Updated the controlled versions and preparation date; corrected legacy references; added Policy 901 and new Book 4 procedure mappings; added a complete HOW-001 through HOW-039 index; and retained legal, Foundation, and adoption verification items. Advanced the cross-reference to Version 2.	Replace the September 8 index with a cross-reference based on the current controlled drafts.
034	October 6, 2026	Books 1–5, Handbook, and document-control package	Completed the internal corrective audit and issued new draft versions. External legal review of the Articles, Idaho law, and federal tax status, plus written Foundation confirmation of GRT-01, remain adoption prerequisites and were not represented as completed.	Separate completed editorial corrections from external approvals and verification that BCHI must still obtain.
035	October 7, 2026	Book 1, Article X, Section 5 — Notice of Proposed Amendments	Changed the minimum advance notice for a proposed Bylaw amendment from fourteen (14) days to thirty (30) days. Advanced Book 1 to Version 18 and the Governance Draft Change Log to Version 10.	Provide chapters and delegates additional time to review proposed Bylaw amendments before delegate action.
036	October 7, 2026	Book 2, RO-107, Section 5 — Advance Notice	Changed the Rules of Order statement from 14 days’ notice to 30 days’ notice so it conforms to Book 1, Article X, Section 5. Recorded the change as a draft substantive conforming amendment requiring delegate approval under RO-108, not as a Board administrative correction. Advanced Book 2 and the Governance Draft Change Log to Version 11.	Eliminate the conflicting notice periods while preserving the delegates’ exclusive authority to approve substantive Rules of Order amendments.