RULE XIII — FORMS AUTHORIZATION AND CONTROL
Section 1 — Purpose

This Article establishes authority and procedures for the creation, amendment, retirement, and publication of official BCHI forms.

Forms are administrative tools used to implement these Rules of Order and the Book of Procedures. Forms do not create policy and shall not conflict with BCHI Bylaws, Rules, or Policies.

Section 2 — Official Forms

Only forms authorized under this Article shall be considered official BCHI forms.

Official forms shall be:
    Listed in the BCHI Book of Forms
    Assigned a unique BCHI file name
    Published on the official BCHI website
    Maintained as fileable PDFs and/or online submission formats and/or downloadable in a format approved by the SBD

Printed copies are informational only.

Section 3 — Authority to Create or Modify Forms

The State Board of Directors (SBD) by majority vote is granted authority to:
    Approve new forms
    Amend existing forms
    Retire obsolete forms

Routine administrative updates (formatting, layout, field clarification, contact information) may be approved by the President or Secretary without SBD vote, provided no substantive content is changed.

Section 4 — Substantive vs Administrative Changes

Secretary maintains official forms
Board approves substantive changes
Administrative edits do not require formal action

Substantive changes include:
    Adding or removing required information
    Changing approval authority
    Altering reporting obligations
    Modifying legal or compliance language

Substantive changes require SBD approval.

Administrative changes include:
    Typographical corrections
    Layout improvements
    Field resizing
    Branding updates

Administrative changes do not require SBD approval.

Section 5 — Adoption and Publication

Forms become effective upon posting to the official BCHI website document library.

Superseded forms shall be archived and marked “SUPERSEDED – DO NOT USE.”

Section 6 — Relationship to Other Governing Documents

Forms are subordinate to BCHI Bylaws, Rules of Order, Policies, and Procedures.

In the event of conflict, governing documents prevail.

Section 7 — Review

The Book of Forms shall be reviewed annually by the Secretary or Administrator and presented to the State Board for confirmation of accuracy and completeness.